A03-24

 

B O A R D    D O C U M E N T                                          

 

 

 

TO:                 Board of Directors

 

FROM:           Lynn K. Smith

 

DATE:            December 17, 2002

 

RE:                 2004 Program Mission Statements

 

 

Recommendation: That the Board of Directors accepts the 2004 Program Mission Statements as contained in document A03-24.

 

Background Information:  The Association Program Mission Statements document is the first step in the program planning process for 2004.  The program directors have defined missions, priorities, goals, challenges, opportunities, and uniqueness in achieving the strategic objectives of the Association.  Acceptance of this document by the Board of Directors will enable the staff to develop the 2004 Association Program Plan which will be presented at the June 2003 Board meeting.  The Association Program Plan is the catalyst for the FY 2004 Budget, which states the strategic and program initiatives in financial terms.

 

The program directors, in developing this document, were asked to consider the following:

 

 

As a means to minimize repetitive statements amongst the individual program missions, the following trends emerged:

 

 

The program statements and plans going forward are focused to: translate what we have learned and what we know into a better image for this organization; show members why they should belong; engage the non-joiners; promote and represent our constituents to the media, legislators, and general public; and develop products and take on issues that have a measurable impact.  We will re-create ourselves in these changing times.  We will convey a recognizable and consistent look.

 

The 2004 mission statements lay the groundwork for accomplishing the above.  It is hoped that the Board finds this document to be innovative and forward thinking, yet grounded in reality, to provide the products, services, and experiences that our current and potential members and customers seek.

 

 

 

 

 

 

 

 

Prepared by:  Program Directors

Produced by: Program Directors

Reviewed by:  Lynn Smith


2004 Program Mission Statements

Table of Contents

 

 

Administrative Services........................................................................................................ Page 4

                       

 

Conferences and Exhibits................................................................................................... Page 14

 

 

Finance................................................................................................................................... Page 8

 

 

Fund Development.............................................................................................................. Page 23

 

 

Knowledge Exchange.......................................................................................................... Page 26

 

 

Leadership........................................................................................................................... Page 25

 

 

Marketing………………………………………………………….……………………Page 21

 

 

Membership Development................................................................................................. Page 10

 

 

Professional Development.................................................................................................. Page 16

 

 

Public Communications....................................................................................................... Page 18

 

 

Public Policy ........................................................................................................................ Page 20

 

 

Publications.......................................................................................................................... Page 12

 

 

Technology............................................................................................................................. Page 6


ADMINISTRATIVE SERVICES

submitted by Michelle Shands

 

Mission: To ensure operational efficiency through the deployment of competent staff and utilization of effective office and building services.

 

 

Priorities:

 

Opportunities:

 

 

 

 

Challenges:

 

Uniqueness:


TECHNOLOGY

submitted by Brian Weisman

 

Mission: To develop, maintain, and facilitate the implementation of efficient, integrated technology strategies that meet the needs of the Association and its members.

 

Priorities:

 

·        Continue to reverse the negative perception of the IT Department.

·        Continue to increase the level of service and communication both internally and externally.

·        Continue to review and edit IT policies and controls.

·        Mentor IT staff in the development of their career growth plans.

·        Continue to analyze data needs throughout the organization and to our members, and streamline where necessary.

·        Continue to identify and evaluate new technologies that are, or will be, important to our members.

·        Continue the systematic upgrade and deployment of desktop hardware and software.

·        Continue to enhance existing applications to increase office productivity and online access to SLA’s products and services.

·        Maintain stability of existing applications and servers.

·        Continue to measure success in relation to implementation and effectiveness of new technologies.

 

Opportunities:

·        Take advantage of the economic downturn to buy expertise at competitive prices.

·        Restore faith in SLA’s IT department.

·        Perform a full-scale assessment of tools and services.

·        Increase the availability of our products and services to our members and other constituents.

 

Challenges:

·        Overcoming the negative perception of SLA’s IT department.

·        Keeping staff and membership proficient with current and new technology.

·        Integrating technologies with existing technology infrastructure.

·        Implementing a successful IT department with limited resources.

·        Implementing what is necessary within a limited amount of time.

·        Meeting the needs of a diverse clientele whose technological capabilities and desires are also wide-ranging.

 

 

 

 

 

Uniqueness:

·        Having an IT Department is not unique in today’s business environment.  What is somewhat unique about SLA, however, is the importance and impact of technology on our members coupled with the challenges involved to effectively embrace and utilize technology.

 

Additional Comments:

·        As SLA struggles with branding and defining products and services for our members, it is overwhelmingly agreed that one of the key benefits of membership is the networking opportunity that are provided by this association.  To that end, Technology Services has been investigating products and services to enhance and better facilitate this key benefit.  Products like SharePoint and Fusion Productions Communities would provide a good platform for the creation of virtual communities within our organization.  These collaboration platforms would provide an integrated environment for our members to truly collaborate by engaging the entire unit to participate in the content of the community.  These systems offer file sharing, group calendaring, message boards and chat in one integrated web site.  We will continue to reassess and reorganize our current “information” offerings, implement technology that simplifies the process of becoming a member, and implement technology products that will add value to our membership.  Strategically, the Technology Services Department will continue to evaluate new ways for our members to collaborate and network as we continue to effectively streamline internal and external processes to save time and money. 


FINANCE

submitted by Scott Smiley

 

Mission:  To serve as a financial resource and advisor to Association staff and leaders; be a customer resource for our members; ensure the integrity of financial data; and safeguard the Association’s assets.

 

 

Priorities:

 

Opportunities:

·        Enhanced efficiency and accessibility offered by e-commerce.

·        Provide additional reports and services to end-users.

·        Utility of new technological tools will give is greater access for international members and greater ability to remotely access secure financial data.

 

Challenges:

 

 

 

Uniqueness:


MEMBERSHIP DEVELOPMENT

submitted by Linda Broussard

 

Mission: To convey SLA’s essential role in the advancement of constituents’ career development; identify and promote products and services anticipative of and responsive to constituent needs; and ensure the vitality of the Association by pursuing vigorous growth in the constituency from all facets of the information profession.

 

 

Priorities:

·        Retention of existing members.

·        Excellent customer service.

·        Constituency development.

·        Utilization of effective one-to-one marketing philosophy.

·        Effective and thorough communication with, through both electronic and print media with print media directing both members and prospects to the web.

·        Development of comprehensive means of obtaining and tracking prospective new markets.

·        Identification of member and constituent perceptions and expectations through increased research efforts.

·        Working closely with public communications to enhance the image of the Association and its constituents.

·        Expansion of the Members-Only section of the website.

·        Increased growth of SLA’s non-North American membership by offering more current and relevant information on the web.

·        Increased conversion of student members to regular members.

·        Expansion of SLA’s membership base through targeted marketing and segmentation efforts.

·        Increased leadership participation in the membership recruitment and retention efforts.

·        Expansion of the virtual membership base.

 

Opportunities:

·        Partnering with related organizations to expand our reach and to share resources.

·        Fiscal problems and declining membership of other associations may provide access to their markets.

·        Enhanced customer service and member satisfaction.

·        Increased global presence and international membership.

·        Increased efficiency of membership staff.

·        Increased public relations exposure.

 

 

 

 

 

Challenges:

·        The strategic decisions resulting from our branding research are not known.  It is critical to the long-term survival of the Association that we look to the future of the profession, re-tool the Association to focus on these needs, and deliver cutting edge products and services to meet those needs.  Ambivalence can be a stumbling block.

·        Encouraging members to utilize e-commerce capabilities.

·        Delivering the capability for unit leaders to maintain accurate membership data.

·        Language and time barriers attributable to a truly international association.

 

Uniqueness:

·        The membership department engages with every member in some fashion throughout the year by marketing benefits of membership to current members; sending dues renewal notices to renewing members; welcoming and providing orientation to new members to the Association; and providing customer service on a daily basis.  This ongoing interaction requires that the staff in the membership department remain current regarding each and every product and service as well as the calendar of events.

 

 

 

 


PUBLICATIONS

submitted by Les Shaver

 

Mission:  To provide members with cutting-edge information through publications that will enhance professional growth and assist them to become change agents and leaders.

 

 

Priorities:

·        Enhance editorial coverage and international voice.

·        Enhance content through guest columnists from other industries.

·        Anticipate and cover hot topics within the profession.

·        Increase the use of the SLA website for publications.

·        Enhance electronic advertising options.

·        Explore co-publishing opportunities with other publishing vehicles.

·        Maximize principals of electronic commerce.

·        Create topic-specific databases.

 

Opportunities:

·        Become more credible to higher-level information professionals as well as other key professional market segments.

 

Challenges:

·        Enriching content within an economically feasible model.

·        Implementing effective software tools available to assist in the implementation of an electronic publication structure.

·        Implementing the best practices of e-commerce to ensure success of the Publications program.

·        Establishing appropriate checkpoints to ensure that the data we provide is 100% error free.

·        Managing intellectual property rights for greater flexibility.

·        Obtaining recognized authors and interviewees given the limited public recognition of Information Outlook.

 

Uniqueness:

·        Information Outlook is a key publication for the broad-based constituency of information professionals.  The value of Information Outlook Online has been enhanced by the addition of articles not found in the traditional print version.

 

 

 

 

 

 


CONFERENCES AND EXHIBITS

submitted by Alicia Dimaio and DeVonne Henry

 

Mission: To create the venue for education, networking, and knowledge sharing for information professionals as a catalyst to strengthen their competencies, enhance their image, and advance the profession.

 

 

Priorities:

·        Develop a flexible structure that contributes to the growth and exploration of partnerships between information professionals, information providers, and information users.

·        Create a forum to present the changes in the intellectual and economic value of information on a rapidly expanding global scale and the role that information professionals play in the information economy.

·        Develop a program reflective of the latest trends and hot topics.

·        Be the leading marketing avenue for information professionals by soliciting new companies to exhibit at SLA conferences.

·        Strengthen and refine current areas of sales and promotion to vendors, enhance a vendor education series to benefit the membership, and offer new marketing vehicles via the web site.

·        Utilize the conference as a means to affect a positive image of the Association and the profession.

·        Create an environment that enables information professionals to meet, communicate, and collaborate in the process of building partnerships that enhance careers, organizations, and the communities in which they function.

·        Encourage quality programming over quantity programming.

·        Facilitate the use of technology to deliver sessions, both hands-on as well as web-based.

 

Opportunities:

·        Create cooperative programming with allied groups, vendors, and trade associations to enhance all learning aspects of conference activities as well as enhance the image of the Association and the information professional.

·        Achieve a better balance between the various aspects of conference activities: exhibits, educational programming, association business, and networking.

·        Entice new market segments to the conference to assist in the growth of the conference, enrich the conference experience, and grow the membership/constituent base.

 

Challenges:

·        Restricted travel budgets allow us to re-think the need to always meet in person.

·        Receiving the support of leaders and members as we transition to new delivery modes.

·        Limited sponsorship available due to exhibitor financial cutbacks.

·        High cost locations of the annual conference in comparison to the registration and exhibition fees.

 

Uniqueness:

 


PROFESSIONAL DEVELOPMENT

submitted by Shelva Suggs and Lynn Smith

 

Mission:  To help information professionals become more capable learners, more capable professionals, and more capable people.

 

Priorities:

 

Opportunities:

·        Take advantage of new technologies that enable the delivery of learning modules to fit a variety of learning styles.

·        Build the capacity of information professionals to create their most desired futures through learning.

·        Foster learning within the profession by designing and implementing just-in-time offerings.

·        Set the standard for learning and development throughout the global community of information professionals.

·        Build a platform for continuous development.

·        Form partnerships to pool resources, create new income streams, and increase our visibility.

·        Support the Association by generating revenue and making financial contributions.

 

Challenges:

 

Uniqueness:

·        SLA is positioned to provide “just in time” training, networking opportunities, and professional learning enhancements unlike any other organization. 


PUBLIC COMMUNICATIONS

Submitted by Anthony Blue

 

Mission: To raise awareness, visibility and appreciation for the information profession and to generate positive publicity and provide outreach to the Association’s publics.

 

Priorities:

 

Opportunities:

·        Take advantage of current events and issues that affect the profession.

 

Challenges:

·        Balancing limited resources, i.e. keeping down costs and maintaining fiscal responsibility, while spreading our word.

·        Developing and maintaining “cooperative” relationships with library and trade organizations, and the media.

·        Seeking out opportunities to spread SLA’s message to an international audience.

·        Identifying, evaluating and measuring the effectiveness of communication with targeted audiences.

·        Developing feasible sources of income.

·        Convincing the press of the value the profession has in an information-based society.

·        Implementing new communication technologies.

 

 

Uniqueness:


PUBLIC POLICY

Submitted by Doug Newcomb

 

Mission:  To give information professionals a voice in the legislative and regulatory process, to have an overall impact on information policy development around the globe, and to position SLA as a key source of public policy information.

 

Priorities:

 

Opportunities:

 

Challenges:

·        With limited staff resources allocated to Public Policy, the challenge is to keep up-to-date with a plethora of issues and keep SLA’s name in the forefront.  It will be essential to utilize to the fullest the Public Policy Committee and SLA members as a whole.

·        Members do not necessarily place a high value on public policy although it is a critical function of the Association.

Uniqueness:

·        The Public Policy Program gives members a sense and ability to exert influence over what happens in their profession.  The program is uniquely positioned to place SLA as the leading voice of information professionals in public policy.

 

MARKETING

Submitted by Jeff Leach

 

Mission:  To create and maintain a high level of brand identity with the Association

and its products, services, and programs.

 

Priorities:

 

Opportunities:

 

Challenges:

 

Uniqueness:

 


FUND DEVELOPMENT

submitted by Betsy Blume

 

Mission: To develop partnerships and funding strategies that support

the goals and objectives of the Association.

 

 

Priorities: 

 

Opportunities:

·        To raise awareness among the membership of the importance of contributions to the annual campaign and the Legacy club for the future of SLA.

·        To improve the relations of SLA’s vendors and corporate partners with the Association.

Challenges:

·        SLA needs to resolve issues and concerns of headquarters and its units, related to inter-competitive fund raising.

Uniqueness:

·        Fundraising provides income that helps the Association develop and implement new and innovative programs and services.  Sponsorships, in particular, make new programs possible and membership more attractive, as well as help to promote the role of the information professional in business.

·        Fundraising and sponsorship dollars are the most cost-effective dollars the Association can generate.  


LEADERSHIP

submitted by Linda Broussard and Stephanie A. Russell

 

Mission: To develop leadership skills and support the activities of the Association’s leaders.

 

Priorities:

 

Opportunities:

·        Expand learning opportunities through an SLA portal.

 

Challenges:

·        Current economic environment impacts volunteerism in that people’s ability to demonstrate a direct bottom line value to their employers as related to taking on volunteer leadership positions.

·        Changing demographics and the impact on volunteerism will require a changing model for volunteer opportunities.

 

Uniqueness:

 

·        Leadership opportunities give members the opportunities to expand skills they do not get on-the-job in a non-threatening environment, to increase their network of key leaders in the industry, and to build their resume.

KNOWLEDGE EXCHANGE

submitted by John Latham

 

Mission:  To facilitate the exchange of knowledge within SLA's global community.

 

Priorities:

·        Develop Virtual SLA as the best possible vehicle for the exchange of knowledge within SLA's global community.

·        Develop best practices databases, message boards, discussion lists and chats for the benefit of SLA members.

·        Create a system for exchange of knowledge within SLA's global headquarters.

·        Support the creation and sharing of innovative research with the guidance of the association's Research Committee.

·        Establish Virtual SLA as a perceived major SLA membership benefit.

·        Develop KEx as a role‑model of information centers.

·        Position KEx as a partner in exploring new ways of adding value.

 

Opportunities:

·        Be futuristic in forwarding resources to staff, leaders and members.

·        Develop into an internationally recognized resource for sharing knowledge.

·        Advance the perception and role of information professionals in business and society.

·        Add value to the membership experience by providing invaluable resources related to jobs and career advancement, exchanging knowledge with peers both nationally and globally, and valuable research on current topics and trends.

 

Challenges:

·        Making the members, staff, and others aware of the KEx resources and knowledge exchange community.

·        Encouraging people to take part in the exchange of knowledge and to use the various formats that have been established.

·        Designing the best possible exchange in a format that is easily accessible and user‑friendly.

·        Ensuring that the research carried out continues to be innovative and useful to our members of staff.

 

Uniqueness:

·        Provides resources that are important to a wide variety/range of information professionals and also provides one place in which to exchange knowledge with peers.

·        Establishes a model by which members can structure their services.