September 1999 ISSN 0272-9644 Vol. 42 n. 3

President-Elect

Secretary

Treasurer

Government Relations Chair

Webmaster

Public Relations/Advertising Chair

Employment Chair

Membership Chair

Past President/Consultation Officer

Bulletin Editor

• The types of new information technologies on the market and under development
• Implications of these technologies for library and information services and processes
• How some of these technologies are being used in libraries and information services operations
• The importance of monitoring other types of technologies and industries to predict new directions within information services

In 1992, SLA developed the State-of-the-Art Institute to provide a unique forum for the exchange of ideas on timely and thought-provoking issues affecting the information industry and the business community. The target audience includes senior-level information specialists and business professionals involved in their organization's information structure.

Attendees will engage in educational sessions, discussions, and networking opportunities and receive a handbook of informative readings. The registration fee for the Institute is $495 for SLA members and $595 for nonmembers. Additional information is available from the Professional Development department at 1-202-939-3679 or by e-mail at profdev@sla.org. Descriptions of sessions are available on SLA's website at www.sla.org/professional/sota.html.

Please note that the 1999 State-of-the-Art Institute will complete this series. In the upcoming year, the Global 2000 conference will be presented in its place. For more information, please see the Global 2000 website at www.slaglobal2000.org.

Headquartered in Washington, D.C., the Special Libraries Association (SLA) is the international association representing the interests of nearly 15,000 information professionals in sixty countries. Special librarians are information resource experts who collect, analyze, evaluate, package, and disseminate information to facilitate accurate decision-making in corporate, academic, and government settings. The Association offers myriad programs and services designed to help its members serve their customers more effectively and succeed in an increasingly challenging environment of information management and technology. SLA is committed to the professional growth and success of its membership.

This trend can be explained by an increase in the number of organizations that opt for delivery of information to desktops via their corporate Intranet. Last year, 53% of respondents (with an Intranet) stated that their Intranet is used to deliver externally produced content to desktops within their organization. This figure has now grown to more than 82%.

Mirroring this result, more information professionals are opting for direct feed of data from commercial providers into their Intranet. For example, one-quarter of survey respondents said that they now subscribe to an Intranet toolkit offered by one of the vendors.

When asked how they see their role evolving over the next five years, 83% of information professionals agreed that they will combine internal and external content sources for delivery over their Intranet. More than one-half of those polled also stated that they will turn to vendors for content only, rather than packaged information products and services.

David R. Bender, executive director of SLA, noted that the survey reveals the true value librarians and information professionals bring to their organizations. "Our profession has a lot more to offer than initially meets the eye. The skills and training possessed by special librarians are the perfect complement to development of intranets and other online services."

Doug Church, a partner with the Phase 5 Consulting Group Inc., the firm that conducts the study, feels that these results will require a shift in the current approach to product development and packaging. "In recent years, many vendors have invested heavily in the development of stand-alone products, often with proprietary interfaces and search capabilities. As more and more organizations seek to integrate content with their internal resources, the role of vendors may change. In some cases, they will be asked to deliver content only, with very little requirement for product development. In other cases, they will be asked to provide custom services to help design the system for integrating their content with in-house sources and delivering it to desktops. Either way, it's a significant shift."

Dubbed the Information Services Panel, the survey is endorsed by the Special Libraries Association and is administered annually by the Phase 5 Consulting Group Inc.. The study consists of a Web-based survey of more than 2,000 SLA members in the United States and Canada. It examines use and satisfaction with major information providers, as well as the roles, technology environments, Internet use and spending activity of SLA members. Results for the U.S. are considered accurate to within +/- 1.95% 19 times out of 20.

Headquartered in Washington, D.C., the Special Libraries Association (SLA) is the international association representing the interests of nearly 15,000 information professionals in 60 countries. Special librarians are information resource experts who collect, analyze, evaluate, package and disseminate information to facilitate accurate decision-making in corporate, academic, and government settings. The Association offers myriad programs and services designed to help its members serve their customers more effectively and succeed in an increasingly challenging environment of information management and technology. SLA is committed to the professional growth and success of its membership.

Further facts and figures are also available for download at http://www.phase-5.com/articles.htm   (State of the Market - Results from the Information Services Panel Study - June 1999)

• Judith Bernstein announced that there would be two Board Meetings per year with the next one being in February. In addition, the Executive Board would meet four times per year.
• New Chairs: Mary Ellen McMurtrie (Employment Chair), Heather Gallegos-Rex (Government Relations Chair).
• Frances Knudson as Webmaster will be included on RGC Officer Page.

The Board went over each goal/objective of the Strategic Plan. Some specific items to address in the future include:

• Goal 1:Objective 3 - Continuing education materials - It was suggested that resource URL's be included in the Bulletin. Also, SLA videos should be available for interested members. Presently the chapter owns two videos that Jenifer Fell has in Las Cruces. She will send them to Donna Cromer for archiving.
• Goal 2:Objective 3 - Contact targeted groups to increase RGC membership - Groups such as NMLA, ASIS, NMLA Friends, etc ... Pam MacKellar will write information up about the RGC to include with the program information to be distributed on the NMLA listserv. Also, see Student membership (Item #11).
• Goal 3:Objective 2 - Recruit inactive members to help with short-term projects - Members are interested in doing short-term projects as indicated on the recent survey. Needs the RGC has now include: International area (to comment on conferences, work on SLA International Day in Spring) - Possible person: Theresa Connaughton and one shot help or assistance with programming - Contact Pam MacKellar.

Overall, RGC is following the strategic plan quite well!

• As of May 31, 1999: RGC has $5141.20 at Norwest Bank and $4785.58 in the SLA pooled fund. Of the money at Norwest - $430 has been earmarked for the Bea Allen Scholarship fund.
• Per SLA policies and procedures, the treasurer must prepare a budget for the chapter. Frankie Ewing distributed a 'draft' budget for the RGC. The following are suggestions for additional items that need to be included (as different from Draft Budget handed out in the meeting):
Expenses:
• Bulletin $600 (Big expense due to new cover sheet)
• Bulletin Mailing $300
• Misc (Secretary) $100
• Other Mailing $150
• Programming Amount to be determined
• Income: Bulletin Ads $675
• Bulletin Subscription $250
• Dues Allotment $1125
• Meeting Income Amount to be determined
• Travel Expenses for the RGC President and President-Elect will be reimbursed up to $500 each for the SLA Winter Meeting and the Annual Conference (Max of $1000 each).
• RGC budget will be amended and published in the September Bulletin.
• Bea Allen Memorial Fund procedure - Send letter to treasurer for grant. It was a consensus that in order to be awarded $50 you must be a member of the chapter. This does include student members. Frankie will investigate putting the money in a separate savings account.
• Policies and procedures suggest that two people sign all checks (Treasurer and one other signatory, to include President, President-Elect, or Secretary).
• A reminder that if a program/speaker goes over the cost of $600, we must have the individual's Tax ID number or Social Security number so that a 1099 form can be completed.

• Jenifer Fell will work on creating a new brochure to update and include some of the changes that have occurred since the last brochure was done. It was suggested that a pull out insert of current officers be included.
• Some ideas on what to include in the new brochure are: RGC web address, RGC history, Info and background on Bea Allen fund, Past programs that were good, SWRC, insert for officers. Please email additional ideas to Jenifer.

• Mary Frances is working on a procedure manual for chapter. Included will be timelines, schedules, and nuances of chapter. In addition will be information on who to contact at SLA for specific types of information.

Membership Chair - Donna Cromer - There have been problems getting a complete and up-to-date membership list from SLA headquarters (addresses are often incorrect and previous members are included). Sandy Spurlock will take complaints to headquarters. RGC has 84 members and 20 friends. Some ideas to increase membership and participation in the chapter are to start a buddy system, call members before programs, and targeting of other groups in NM (Emporia State Students, indexing; records management; NMLA).

Newsletter Editor - Heather O'Daniel - New cover sheets of the Bulletin were created. The template is now being stored at AlphaGraphics. A discussion was had about RGC letterhead. It was decided that a new template be created for the original letterhead. Cover sheets, second sheets and envelopes would then be ordered. Heather would like to have a 'reporter' type person to assist her with the newsletter. In addition, advertisers must be informed that if they would like to be included in the Bulletin on the Web, that they must submit an electronic copy of their advertisement.

Public Relations/Advertising Chair - Linda Morgan Davis - Twelve new advertisers were contacted during the year. Presently we have three advertisers: Access Innovations, TDI, and Bookbinders of New Mexico. If you have any suggestions, contact Linda.

Southwest Regional Conference - Sandy Spurlock - A program draft was handed out for the SWRC (April 6-7, 2000). Mailings on the conference will go out in August.

Webmaster - Frances Knudson - It was suggested that the RGC website should stay at the present location (LANL) right now and not move to the SLA webserver. Some suggested additions to the website include: Meeting minutes; RGC annual report; Bea Allen and other Scholarship type information; How to join SLA; Employment Announcements (from Mary Ellen McMurtrie); History of chapter; Map of New Mexico; and a possible archive of Bulletins. It was decided that membership list information of our chapter not be included (ie: address, phone numbers).

Past President & Consultant Chair - Mary Frances Campana - As Past President, Mary Frances will continue working with the by-laws and they will be voted on at the first program/meeting of the year. Also, as Past President, Mary Frances will head up the nominating committee. As Consultant, brochures will be distributed and articles will be written to promote the value of having librarians assist companies in their information needs.

Employment Chair - Mary Ellen McMurtrie (Absent) - Employment announcements will be sent to the Bulletin and will also be sent to be included on the Web page.

Government Relations Chair - Heather Gallegos-Rex (Absent) - RGC will try and join with NMLA on Legislative day in Santa Fe.

• September 23 - Five Characteristics of Leadership at the Center for Development and Disability (All Day). Cost of program would be $35 members $45 non-members. Lunch will be provided.
• October 14 - Teleconference (Effective Negotiating Techniques for Licensing: Part II) from SLA at Continuing Education Center (UNM) - Cost to chapter is ~ $515 (facility, downlink, videotapes). Cost of program would be $15 members $20 non-members.
• November 2 or 3 - RGC sponsored reception in conjunction with the CHECS Conference in Las Cruces. Work with Jenifer Fell.
• December - Holiday Party in Albuquerque and Los Alamos. Will also include a community service benefit.
• February - Legislative Day in Santa Fe. Work with Heather Gallegos-Rex.
• Late February - Lunch meeting with a talk on copyright issues.
• March 21 - Susan Dimattia, President of SLA will present a talk on "Marketing and Creating the Value Proposition for Special Librarians". This will either be a lunch or dinner in Santa Fe.
• April 6&7 - Southwest Regional Conference in San Diego.
• May - Business Meeting

Possible Ideas: Pam has the opportunity (will only cost $100) to have a 3 day program on the Covey Leadership style - she will see if there is interest from RGC members or from NMLA members; possible CHECS program (contact Susan Magee).

A RGC listserv will be established that will be open to members only. Donna Cromer from UNM will host this site.

A short term project of organizing the RGC archives will be established in the Fall. SLA also has guidelines for this project. Donna and Judith will work together on this project and will try to get some assistance from inactive members of the chapter. Presently the archives are being housed at UNM at the Southwest Center for Research and in Donna Cromer's office.

Last reported, Albuquerque was not going to be considered for the 2003 Winter Meeting. It was suggested that we try for 2006 (also our 50^th anniversary).

This full-day workshop is designed for participants to creatively explore five characteristics of leadership and to interactively discover how to apply these characteristics in their personal and professional lives. Presented by Carolyn Richardson, Ed.D., Training Director and Trainer for the New Mexico Leadership Education in Neurodevelopmental Disability Program, a graduate leadership training program at the UNM Center for Development and Disability.

Location: Center for Development and Disability, 2300 Menaul NE, Room 129 Cost: Members -$35.00; Non-members: $45.00 Registration form at http://cdd.unm.edu/resource/sept.htm

October 14, 1999 * 11:00 am - 2:00 pm Effective Negotiating Techniques for Licensing Content

As today's information professionals manage increasing amounts of electronic information, licensing agreements are a fact of life. If you have an understanding of the terms and conditions of license but aren't sure how to negotiate the best deal for your organization, don't miss this important videoconference presented by the Special Libraries Association. This program will be moderated by Donna Berg of Los Alamos National Laboratory Research Library, who will bring her valuable experience and expertise in this area to the local discussion.

Location: UNM Continuing Education, Room I, 1634 University NE, Albuquerque Cost: Members - $15.00; Non-members $20.00 Registration form at http://cdd.unm.edu/resource/oct.htm
Form also included on back page

October 14, 1999 * 8:30 - 10:30 am De-mystifying the Licensing of Electronic Resources

Watch the videotape of this March 4, 1999 videoconference, first in the SLA-sponsored series on licensing electronic information, before attending part 2, the 11:00 am live videoconference on negotiating techniques.

Location: Center for Development and Disability, Room 129, 2300 Menaul NE, Albuquerque

Gather with your colleagues who are participating in the CHECS (New Mexico Council for Higher Education Computing Services) Conference and those from southern NM in Las Cruces for hors d'oeuvres following the NMARL/NMCAL-sponsored preconference program.

Location: Dona Ana Branch Community College, Administrative Conference Room Hostess: Jenifer Fell

December 11, 1999 * 9:30 - 11:30 am Holiday Social in Albuquerque

Celebrate the holidays with colleagues in central NM.

December 15, 1999 * 3:00 - 4:30 pm December Tea in Los Alamos

Celebrate the holidays with colleagues in northern NM.

February, 2000
Legislative Day

Location: Santa Fe Details to follow

A luncheon and discussion with Susan DiMattia, President, Special Libraries Association

Location: Santa Fe

Presented by Susan Chapman, owner of Azure Communications.

Lunch in Santa Fe, a tour of the libraries at the Museum of Indian Arts and Culture and the Museum of International Folk Arts, followed by the Annual Business Meeting.

Programs and times are subject to change.

We have one new member this quarter, Lucie Olson at the Socorro Public Library. Lucie has been a member before, so Welcome Back! Don't be shy about writing a little blurb for the next Bulletin, telling us a little about yourself.

The new electronic discussion list is up an running! Currently there are around 85 people signed onto the list. I apologize for any typos in peoples' names. If I haven't caught it, let me know! Nothing worse than your name spelled wrong.

I missed a few things in my report last issue about "RGC Grand Achievers."

Ann Rowland (then Ann Berg) was Chair of the Social Sciences Division in 1982, and also was honored with the John Cotton Dana Award in 1986 (as Ann Strickland).

Greetings from Niwot, Colorado. It's on the map between Boulder and Longmont allowing me the advantages of each city. On my second day in Colorado, I visited the public library and learned the Virgil Grillo Information Center for Cancer and Other Serious Illness was seeking volunteers. I applied immediately. They were pleased to have someone with my searching experience. Additionally, my life has been touched by cancer as my mother and a young nephew died from cancer related illness. The Center is located at Boulder Public Library in a small area set aside for the purpose of helping people find more information about their disease. A computer terminal swivels from a cabinet so the volunteer or the individual can use it. Besides the Internet, First Search, IAC with Health Reference Center, Colorado Healthnet and Boulder Community Network are easily accessed. Volunteers have compiled a notebook with home pages from useful web sites. A small vertical file is in progress, and I am assisting with its organization. Audio and videotapes, as well as a small collection of reference books, are kept at the desk. Periodicals, newsletters and pamphlets are available for browsing. A lecture series begins in September featuring topics such as cancer prevention and hepatitis C.

Jackie Colby is the director and has a Ph.D. in bioethics. Her advisor was one of the founders of the Center and has since died of cancer. Jackie is committed to research as she wrote her dissertation on informed consent. Volunteers are recruited by the Boulder Public Library Volunteer Coordinator and work two- hour shifts on weekdays including evenings. Individual appointments can be made for other times and substitutes are on-call. The Center is a collaborative effort of Boulder Community Hospital, Longmont United Hospital, Boulder Unit of the American Cancer Society, Colorado Healthnet and Boulder Public Library.

The Center opened last October and the rallying cry of the volunteers is that they want to see more people use it. I have had a chance to work three times since I have been here and I, too, wish there had been more business. Hopefully, more doctors and nurses will refer people to the Center for additional information on their illness. A recent article in the Boulder Daily Camera profiled Jackie, so publicity may increase traffic.

If you have questions or just want to say "Hi", my e-mail is: peg.fletcher@worldnet.att.net

A year ago, the New Mexico State Library and the trainers from UMI (now Bell & Howell), offered a statewide round of training on how to use the ProQuest Direct Research/Discovery journals database (see #1282). This database which the State Library has contracted to offer to public, academic, and high school libraries via the Internet contains indexes and abstracts to over 2,200 periodicals. Of these, about 1,400 are full-text/full-image. This is a subscription service provided entirely through the State Library's contract; that means that the libraries that the subscription covers received the service free.

This year, another round of training will give you the chance to find out what you have been missing, learn more about using Magazines Online, or answer those questions you have after a year of experience with the database. The State Library is sponsoring six 2-hour training sessions the week of October 4. Vicki Hutchinson, a trainer for Bell & Howell, Information & Learning Division, will conduct the workshops. To register, call or e-mail Angela Salazar at the New Mexico State Library,(505) 476-9783 or e-mail asalazar@stlib.state.nm.us.

Dates and Locations:

• On October 4, from 9-11 a.m. at Thomas Branigan Memorial Library, 200 E. Picacho Ave., Las Cruces, NM 88001, Gates Training Center, local contact: Rima Deford at )(505) 528-4034;
• On October 4, from 4-6 p.m. at Roswell Public Library, 301 N. Pennsylvania Ave., Roswell, NM 88201-4695, Main Reference Area, local contact: Loretta Clark at )(505) 622-3400;
• On October 5, from 9-11 a.m. at Mesa Technical College, 911 S. 10^th Street, Tucumcari, NM 88401, Library - Computer Lab, local contact: Leona Bacon at )(505) 461-4413 x121;
• On October 5, from 4-6 p.m. at Albuquerque/Bernalillo County Library System, Main Library, 501 Copper NW, Albuquerque, NM 87102, Gates Training Lab, 2nd Floor, local contact: Mary Lou Sullenberger at )(505) 768-4960;
• On October 6, from 2-4 p.m. at the New Mexico State Library, 1209 Camino Carlos Rey, Santa Fe, NM 87505, Electronic Classrm, Upper Level, local contact: Pat Seavey at )(505) 476-9737;
• On October 7, from 9-11 a.m. at Farmington Public Library, 100 W Broadway, Farmington NM 87401, Public Computer Access Area, Bottom Floor, local contact: Cowan Bowman at )(505) 599-1270.

Space is limited, so register as soon as possible. For information on the Magazines Online database, contact Pat Seavey at the NM State Library, )(505) 476-9737 or e-mail pseavey@stlib.state.nm.us.

"PRESERVING YOUR HISTORIC RECORDS: AN ARCHIVAL HOLDINGS MAINTENANCE WORKSHOP" will be held in 4 locations around New Mexico this October.

With funding from the New Mexico Historic Records Advisory Board, registration for the one-day workshop is just $20. AMIGOS Preservation Service instructors Tom Clareson and Blythe Lee will conduct the workshops.

• ROSWELL (October 12)
• SILVER CITY (October 14)
• FARMINGTON (October 19)
• SANTA FE (October 21)

This training is recommended for staff in New Mexico's archives, genealogical & historical societies, governmental agencies, and special collection libraries, and will cover the basics concerning the proper care and storage of historic records--including papers, ledgers, microfilm, a/v, photographs, oversized materials and maps.

The workshops are sponsored by the New Mexico Preservation Alliance, an interest group of the NMLA. For registration information contact Cheryl Wilson at the NMSU library 646-3238, chwilson@lib.nmsu.edu or Ann Massmann at the UNM library 277-8370, massmann@unm.edu

The registration deadline is October 1.

Saturday, September 25, 1999 Meeting

Hear all about the Indy Conference and learn how you can participate in the 2000 Conference.

The meeting will take place at the main branch of the Santa Fe Public Library, 145 Washington Ave. (One block north of the Plaza. There is a small parking lot behind the library. ) from 1:00 to 3:00 p.m. The meeting room is on the second floor.

Francine Cronshaw will share tips for revising already existing indexes from the Secondary Indexing Workshop with Francis Lennie. For those who have faced this often grueling task, help ideas would be welcome. Francine will probably add a few tips of her own. She will also relate experiences from hosting the Hospitality Suite, the after hours gathering place to munch snacks, meet people, and chat.

Nancy Ford, who attended an ASI Conference for her first time, will share what she learned about voice recognition software, visual indexing, and Bella Hass Weinberg's Exhaustivity of Indexes.

Francine and Nancy will also bring a selection of show-and-tell items, from Keywords back issue order forms to a catalogue for client gifts (some affordable and some very nice).

ASI is thinking of some changes for 2000, come and learn what they are. ASI reps were in Albuquerque in August and met with the A to Zia board to brainstorm for the 2000 Conference. Many exciting and fun ways for all of us to help out were developed. We need to share the information with everyone and plan for our participation in 2000.

There is no charge for this meeting. Please contact Nancy Ford (nancford@nmia.com, 281-7837) if you have any questions.

POSITION TITLE: Librarian, Ibero Cataloging

TYPE:Full-time, tenure track, 12-month library faculty.

LEVEL OF APPOINTMENT: Assistant Professor

RESPONSIBLE TO: Section Head, Ibero Materials Cataloging, Catalog Department, University of New Mexico General Library (UNMGL), Zimmerman Library

DUTIES AND RESPONSIBILITIES:

Performs original and copy cataloging of monographic materials in Spanish and Portuguese in all formats relating to Latin America and the Iberian Peninsula. Specifically, the catalog librarian will apply the Anglo American Cataloging Rules, 2nd ed., rev. (AACR2R), as interpreted by the Library of Congress (LC), assign LC classification numbers and subject headings, and create machine-readable (MARC) records according to the procedures and policies laid down for participants in the national Program for Cooperative Cataloging (PCC), which embraces the cataloging record cooperative (BIBCO), the subject authority cooperative (SACO) and the name authority cooperative (NACO). Cataloging is performed by using regularly updated paper and/or electronic tools and resources available locally and/or via the web.

Works closely with the Library Technology Development Department (LTD) to assess technological support resources for the cataloging process, reviewing and testing electronic cataloging support applications, especially Internet resources, and developing training materials, as well as training cataloging staff in the use of these tools, as needed by the Catalog Department. The Ibero Catalog Librarian will also use his or her technical expertise to assist the Library's other Latin American and Iberian librarians in creating web pages which highlight the resources of UNMGL's Ibero program. Additional assignments in areas such as collection development and reference are possible, depending on interest, abilities and library needs. Keeps abreast of national and international developments in cataloging and in the library profession in general. As a member of the library faculty, the librarian is expected to engage in research and publication, and participate in faculty and/or professional activities at the Library, the UNM campus, and/or the profession.

EDUCATION AND EXPERIENCE:

Required: MLS degree from an American Library Association accredited program. The candidate must have significant and relevant work experience in an academic and/or major research library. The successful candidate will have at least two (2) years post-MLS experience in complex cataloging of monographic materials in all formats on subjects relating to Latin America and the Iberian Peninsula. Excellent reading knowledge of Spanish or Portuguese languages is required. Some experience in training and excellent oral and written communication skills are necessary, as are effective interpersonal, analytical and problem solving skills, flexibility, and an innovative approach to working in a rapidly changing environment.

Preferred: Academic background in Spanish or Portuguese languages, or Latin American Studies; ability to function in a production-oriented environment; strong service orientation; demonstrated interest and experience in the creation and use of web-based resources; a good publications record and evidence of involvement in the profession.

APPOINTMENT:

Tenure-track, 12-monthappointment at Assistant Professor level, beginning July 1, 2000, reporting to Head, Ibero Materials Cataloging. Salary based on qualifications, with a minimum of $40,000.

APPLICATION:

Submit resume, names and addresses of three references we may contact, and a letter of application to: Rita Critchfield, GeneralLibrary, University of New Mexico, Albuquerque, NM 87131-1466. Applications must be received by November 5, 1999.

The University of New Mexico is an Equal Employment Opportunity/Affirmative Action Employer

Rio Grande Chapter Special Libraries Association c/o 455 Wagon Train Rio Rancho, NM 87124