J. Exhibits Checklist

• Secure floor plans of hall: note entrances and other obstructions.
• What is the total square footage of floor space?
• What are the ceiling heights?
• How many booths can fit into the allotted space?
• Where are the electrical outlets?
• Where are the loading/unloading facilities?
• Are there any storage facilities?
• How close is the hall to meeting rooms?
• Where are the restrooms?
• What security will be needed?
• What are the insurance considerations?
• What equipment will the hotel provide?
• What equipment do you have to contract for?

• Rates for:

  electricians
  carpenters
  decorators
  drayage

• Exclusives
• Limitations
• Can exhibits carry in their own material?
• What are the union requirements?

• Storage
• Booth cleaning
• Security
• A/V equipment rental
• Phones
• Who provides pipe and drape?
• Will the hotel provide tables and chairs?
• Delivery to hall/booth

• Who has access?
• Hours of operation
• Hours of set-up
• Hours of dismantling
• Off-hours admission
• Theft reporting

• Number and size of exhibit booths
• Overall decor, color scheme and theme
• Rental charges to exhibitors
• Number of booths permitted each exhibitor
• Booth versus table-top displays
• Type of product or service on display
• Signs
• Fee paid
• Length of show
• Access to show (open versus registrants only)

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