M E M O R A N D U M
| TO: | Board of Directors Chapter Cabinet Members Division Cabinet Members Committee Chairs Caucus Conveners |
| FROM: | Stephanie A. Russell Executive Office Relations |
| DATE: | August 18, 2004 |
| RE: | (1) Fall Board Meeting (2) Recommendations for Board Action |
BOARD OF DIRECTORS MEETING
The Fall Board meeting is being held at SLA in Alexandria, VA, October 21-23, 2004.
At the call of President Ethel Salonen, the 2004/05 Board of Directors will meet on:
Thursday, October 21
2:00 p.m. 5:30 p.m.
Board Strategy Session (Invitation Only)
Friday, October 22
8:30 a.m. - 10:00 a.m. (Executive Session)
10:00 a.m. - 5:00 p.m. (Open Session)
Saturday, October 23
8:30 a.m. - 12:00 noon (Continuation of Open Session if necessary)
AGENDA DOCUMENT DEADLINE
Agenda documents with recommendations for Board action are due at SLA's Headquarters no later than Monday, September 20. Individuals who plan to prepare documents are asked to remember the action of the Board of Directors on January 26, 1976, that "no agenda document for Board action received at the Headquarters office after the deadline will be placed on the agenda, except by a majority vote of the Board of Directors." The September 19 deadline will be strictly enforced to give staff sufficient time for duplication and distribution of documents and for final preparation of the agenda.
If the Board's agenda becomes too crowded, the President may request abbreviated presentations of scheduled items from Board Liaisons or the Chapter and Division Cabinet Chairs, in place of presentations by Committee Chairs, Division Chairs or Chapter Presidents.
Please submit an electronic copy of your document to the Association’s office in Alexandria, Virginia for distribution. The format for board document submission is outlined below. If you are mailing your document, please address it to:
Fall Meeting Board Documents
Attn: Stephanie A. Russell
SLA
331 South Patrick Street
Alexandria, VA 22314
srussell@sla.org
BOARD DOCUMENTS TO UNIT LEADERS
All unit leaders will be notified in early October regarding the availability of documents. If you need assistance, or have any questions about the Board meetings, please contact Stephanie A. Russell by e-mail at srussell@sla.org.
Instructions for Preparing Action and Information
Reports for Board of Directors
- All documents presented to the Board of Directors for action (“A” documents) should include a section indicating where this action fits in with the Mission and Vision of the Association and what return-on-investment (ROI) the action will provide.
- Content: It will be helpful to the Board of Directors if the reasoning of the SLA unit is included in the report. A short paragraph containing the background of the problem, the arguments for and against the recommendations, and the unit's reasons for the recommendations will make it easier for the Board of Directors to make its decision.
- Recommendations: When recommendations are included, they must be summarized at the beginning of the report.
- Financial Impact Statement: In June 1995 the Board of Directors approved a motion requesting “the inclusion of a budget impact statement in all recommendations for all Board actions”.
- Format: Reports should be on 8 2 x 11 paper. The name of the persons and/or SLA unit making the report should appear on each page. The names of members of the committee should appear at the end of each committee report.
- Dissenting Opinions: In the case of Association unit reports, a dissenting opinion or minority report may be filed by a member of the unit in any case where the report does not represent the member's viewpoint. If such dissent is not filed, it is assumed by the Board of Directors that all members of the unit are in substantial agreement on both the report and the recommendations.
- Reports must be received at the Association Office according to established deadline as announced.
- Number of Copies: Send one original copy of the report to the attention of Executive Office Relations at the Association Office. In order to post documents to our web page, please submit an electronic version of your document(s) as well.
- Date: Every report MUST be dated on each page.
Sample Document Format
TO: Board of Directors
FROM: Association Unit
DATE: September 20, 2004
RE: Topic
RECOMMENDATION: That the Board of Directors….
RETURN ON INVESTMENT:
BACKGROUND INFORMATION:
•
FINANCIAL IMPACT STATEMENT:
Prepared by:
Reviewed by:
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