SLA CONTINUING EDUCATION CO-SPONSORSHIP PROGRAM

It is the practice of the Special Libraries Association to provide guidelines covering procedures and responsibilities for Chapter and Non-Chapter co-sponsorship of Continuing Education courses with SLA headquarters.

The purpose is to describe the practices and procedures involved in the co-sponsorship of a Continuing Education course.

Upon Chapter request, SLA headquarters will provide any or all of the services listed below for a flat fee of $300 (which is non-refundable and payable in advance of the course offering) plus, if the course has 15 or more registrants, SLA will receive $5 per registrant. CEU certificates, if desired, will be provided at an additional cost of $5 per participant. (This cost will be invoiced along with the other costs mentioned below.)

The total cost will vary depending on the honorarium of the instructor, length of the course/stay, and the cost of travel. We will calculate the cost for co-sponsorship after you have narrowed down your choices to a couple of courses. If you do not see a course you want, we will work with you to customize one for your group. You do not pay for certain costs until after the course, allowing you to collect registration fees first. SLA provides this added benefit by paying the instructor and invoicing co-sponsorship costs.

SLA services may include any or all of the following:

• Initial program consultation
• Speaker search, selection and negotiation of honorarium
• Promotional assistance through the SLA journal, the monthly newsletter of SLA, mailings to Chapter/Division bulletin editors and press releases (dependent on space available and copy deadlines)
• Bulk mailing at $30.00 per 100 which includes labeling, sorting, bundling, and postage
• Provision of Continuing Education Unit (CEU) certificates
• Data entry in Computer CEU Transcript Program
• Provision of name badges and holders
• Course roster/sign-in sheets and evaluation forms

Chapter responsibilities include:

• Promotion, including production of brochure/flyer, acquisition of mailing lists
• Processing and collecting all registrations
• Selecting and contacting course facility
• Arranging hotel accommodations for the instructor
• Fulfilling the instructor's audio/visual needs
• Determining costs (with assistance of SLA headquarters if desired)
• Duplicating handout materials

You must provide SLA with a list of attendees two weeks before the course begins to allow for processing.

SLA headquarters will provide any or all of the services listed below for a flat fee of $500 (which is non-refundable and payable in advance of the course offering) plus, if the course has 15 or more registrants, SLA will also receive $15 per registrant. CEU certificates, if desired, will be provided at an additional cost of $10 per participant. (You will be invoiced for this cost along with the other costs mentioned below.)

The total cost for the course will vary depending on the honorarium of the instructor, length of the course/stay, and the cost of travel. The average cost for a one-day course is around $2,400. We will calculate the cost for co-sponsorship after you have narrowed down your choices to a couple of courses. If you do not see a course you want, we will work with you to customize one for your group. You do not pay for certain costs until after the program, allowing you to collect registration fees first. SLA provides this added benefit by paying the instructor and invoicing co-sponsorship costs.

SLA services may include any or all of the following:

• Initial program consultation
• Promotional assistance through the SLA journal (dependent on space available and copy deadlines)
• Use of SLA's program design and handout materials
• Instructor search, selection and negotiation of honorarium
• Provision of Continuing Education Unit (CEU) certificates
• Data entry in Computer CEU Transcript Program
• Travel cost and arrangements
• Name badges/holder
• Course roster/sign-in sheets and evaluation forms

The co-sponsoring group is responsible for the following:

• Selecting and contacting course facility'
• Fulfilling the instructor's audio/visual needs
• Duplicating the handout materials
• Arranging convenient hotel accommodations for the instructor
• Promotion, including production and distribution of brochure/flyer
• Processing and collecting all registration fees

You must provide SLA with a list of attendees two weeks before the course begins to allow for processing.

The Director, Professional Development is responsible for administering all aspects of the Co-sponsorship program, under the direction of the Executive Director and with the assistance of the SLA officers and staff.

Approved: June 1995
Supersedes: October 1977