ARTICLE III, Section 4 of the Bylaws states that "In the event that a vacancy occurs in the membership of the Board, a replacement shall be elected by a majority vote of the remaining members of the Board to serve until a new member is elected by the membership of the Association. . ."

The purpose of this policy is to establish a means for ensuring that the election of a member to fill a vacancy is carried out in an expedient and efficient manner.

Upon notification of a resignation or death of a member of the Association's Board of Directors, the President notifies the remaining Board members that a vacancy has occurred. Following this, the President charges the Nominating Committee to place the names of two individuals in nomination, without a write-in option, to serve the remaining term which has been vacated. The Chair of the Nominating Committee shall seek the nominees' approval prior to submitting the ballot to the President. The Chair of the Nominating Committee shall be instructed by the President as to the number of days in which a ballot is to be returned by the Nominating Committee.

Following receipt of the ballot, the President will arrange for the remaining members of the Board to elect a candidate to fill the vacancy. The voting shall take place at either a regularly scheduled meeting or by mail following a conference telephone call.

As prescribed in ARTICLE III, Section 4, "a replacement shall be elected by a majority vote. . . to serve until a new member is elected" at the end of the unexpired term.

The President of the Board of Directors is responsible for the implementation of this policy.

Approved: June 1991