M E M O R A N D U M
Agenda Document Deadline |
Instructions for Preparing Action and Information Reports |
Sample Document Format |
| TO: |
Board of Directors |
| FROM: |
Connie Liebrecht |
BOARD OF DIRECTORS MEETING
The SLA October Board Meeting will be held in Alexandria, VA USA October 20-21, 2005.
At the call of President Pam Rollo the 2005/06 Board of Directors will meet on:
Thursday, October 20
8:00 am - 12:00 pm (Planning Session)
Board of Directors
2:00-2:45 (Executive Session)
3:00-5:00 (Open Session)
Friday, October 21
Board of Directors Meeting
9:00 am - 1:00 pm (Continuation of Open Session if necessary)
The draft agenda and copies of documents will be shared with the Board members prior to the start of the Board meeting. If the Board's agenda becomes too crowded, the President may request abbreviated presentations of scheduled items from Board Liaisons or the Chapter and Division Cabinet Chairs, in place of presentations by Representatives, Committee Chairs, Division Chairs or Chapter Presidents.
The format for board document submission is outlined below. Please mail the original document to:
Connie Liebrecht
Executive Assistant
Special Libraries Association
331 South Patrick Street
Alexandria, VA 22314-3501
E-mail: cbrown@sla.org
A copy of your document(s) may also be sent to the Association's President at:
Pam Rollo
prollo@nypl.org
BOARD DOCUMENTS TO UNIT LEADERS
All unit leaders will be notified when the draft agenda and board documents are available on the Web in mid-May. If you need assistance, or have any questions about the Board meetings, please contact Connie Brown at +1.703.647.4934 or by e-mail at cliebrecht@sla.org.
1. All documents presented to the Board of Directors for action (“A” documents) should include a section indicating where this action fits in with the Mission and Vision of the Association and what return-on-investment (ROI) the action will provide.
2. Content: It will be helpful to the Board of Directors if the reasoning of the SLA unit is included in the report. A short paragraph containing the background of the problem, the arguments for and against the recommendations, and the unit's reasons for the recommendations will make it easier for the Board of Directors to make its decision.
3. Recommendations: When recommendations are included, they must be summarized at the beginning of the report.
4. Financial Impact Statement: In June 1995 the Board of Directors approved a motion requesting ”the inclusion of a budget impact statement in all recommendations for all Board actions”.
5. Format: Reports should be on 8 1/2 x 11 paper. The name of the persons and/or SLA unit making the report should appear on each page. The names of members of the committee should appear at the end of each committee report.
6. Dissenting Opinions: In the case of Association unit reports, a dissenting opinion or minority report may be filed by a member of the unit in any case where the report does not represent the member's viewpoint. If such dissent is not filed, it is assumed by the Board of Directors that all members of the unit are in substantial agreement on both the report and the recommendations.
7. Reports must be received at the Association Office according to established deadline as announced.
8. Number of Copies: Send one original copy of the report to the attention of Executive Office Relations at the Association Office. In order to post documents to our Web page, please submit an electronic version of your document(s) as well.
9. Date: Every report MUST be dated on each page.
TO: Board of Directors
FROM: Association Unit
DATE: October 10, 2005
RE: Topic
RECOMMENDATION: That the Board of Directors….
RETURN ON INVESTMENT:
BACKGROUND INFORMATION:
FINANCIAL IMPACT STATEMENT:
Prepared by:
Produced by:
Reviewed by:
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