12 February 2009
The conference call was called to order by Gloria Zamora at 12:01 pm US Eastern Time
On Call:
- Board Present--Zamora, Caputo, James, Fifer Canby, Wolfish, Rink, Sweeney, Arnold, McCullough, Hunt, Webb, Lee, Seaberry, Lachance
- Board Excused--Abram
- Staff Present--Sansalone, Kenner
1. Welcome
2. Roll call
See above for attendees.
3. Minutes from December 2008 Board call
Approved with typos corrected.
4. Nominating Committee 2010 SLA Board of Directors Candidates EM0209CC-A01 (Gloria Zamora)
Zamora introduced this item and proposed the motion: 'That the Board of Directors accept the slate of nominees for Association officers and directors as per Nominating Committee document.'
APPROVED BY UNANIMOUS VOTESansalone confirmed that a press release would be issued early next week and until then the nominations were confidential.
5. Discussion on candidate process (Anne Caputo) Caputo explained that she wanted to improve the candidates' process building on learning from last year. She sought Board members views on three suggestions:
1. Starting the process of candidates communicating to membership earlier than the annual conference, for example by town hall type forums. Agreed that this would be a good idea.
2. Thinking about how to make the most of conference opportunities for example LDI forum on Sunday and chapter and division meetings. Agreed that this would be a good idea.
3. Should the candidates for treasurer be allowed to observe/listen in on Finance Committee calls. Agreed that this would be helpful for them but needs to be clear their role is to observe not actively participate.
Sansalone explained that there was budget this year to do videos and that lessons learnt from last year would be factored into planning for this year.
Caputo attending meeting at HQ with Broussard, Kenner and Sansalone to sort out timetable for candidates.
Zamora confirmed that candidates would be invited to observe on the monthly Board calls from March onwards.
6. Alignment project: discussion on how we're talking about it (Gloria Zamora)
Lachance provided an overview of next steps:
- Fleishman Hillard are using the language and messaging presented in January 2009 to develop talking points and strategy points for members along with guidance on what to use and when.
- Work continues to build consensus around findings to motivate members and prepare them for change. Examples of this work include: preparing articles for Information Outlook, outreach to fellows, updating the alignment section of website and calls/visits from Board members.
- Tools for members will be developed including guidelines for communications framework, message documents and templates, all of which will be available via a central portal.
7. Update on calls/visits by Board members (All)
Several Board members reported very positive comments from those they had called on a variety of subjects ranging from the alignment project to all the benefits that membership offered.
Hunt reminded everyone that she had set up the wiki space for the Board and that there was space for updates on calls and visits.
8. First Five Years Advisory Council charge OM0209CC-A02 (All)
Seaberry introduced this document and proposed a motion: 'The Committee on Association Governance recommends that the Board of Directors approve the charge as written below for the newly approved First Five Years Advisory Council.'
APPROVED BY UNANIMOUS VOTE
9. Virtual Worlds Advisory Council charge OM0209CC-A02 (All)
Seaberry introduced this document and proposed a motion: 'The Committee on Association Governance recommends that the Board of Directors approve the charge as written below for the newly approved Virtual Worlds Advisory Council.'
APPROVED BY UNANIMOUS VOTE
10. Technical Standards Committee Annual Report (OM0209CC-B01) and Association Governance Committee Annual Report (OM0209CC-B02) (All)
Both reports received.
11. Visits (Gloria Zamora, Anne Caputo and Janice Lachance)
Zamora and Caputo were both on a panel at the NY chapter which went well.
Lachance is in Bratislava, Slovakia at an IFLA meeting. She will be speaking at an ASAE international conference in Washington DC in March.
12. Old Business Rising Star Awards
Rink asked for feedback on the wording for this award that he had circulated to members. He confirmed the award would be given at annual conference in June, and that there would be a cash prize, if sponsorship was available.
13. New Business
Lee raised a question about the nominating committee and who would appoint them in the years when there were no third year directors.
Arnold responded by saying that Lynne McKay was looking into this and that Arnold would report back about this at next month's call.Zamora thanked Caputo and Dow Jones for sponsoring the monthly Board calls.
14. Adjourn
Call adjourned at 13:03 pm US Eastern Time
*Executive session documents are not posted to the web.
RSS
Feedback form
