Conference Call Minutes - March 2010
March 2010 Board of Directors Meeting
March 11, 2010 - Noon (Eastern)
Minutes
- Welcome (Anne Caputo)
President Caputo called the meeting to order at 12:02 (Eastern) - Roll call (Ty Webb)
Present: Caputo, Romaine, Zamora, Trefethen, Blankson-Hemans, Fifer Canby, Sweeney, Bates, Rink, Hunt, Webb, Lee, Lachance, Sansalone and Kenner were present at the time of the roll call. Wolfish and Seaberry joined during the meeting. - Minutes from previous month Board call (All)
The minutes were approved by acclamation. - OM0310CC-A01 Finance Committee Recommendation (Dan Trefethen)
Treasurer Trefethen moved that the Board of Directors retain the current policy for awarding unit allotments. Seconded. Dan reminded the Board that the conference is a big driver for membership with a large percentage of new members joining in the sixty days following the conference. Staff will be making changes to the membership database that will make it easier for members to add additional divisions to their memberships. Janice Lachance commented that the association recognizes the need for seed money for new units. Nancy Sansalone commented that divisions start at different times of the year.
The motion was unanimously approved.
Tom Rink thanked the Finance Committee and will forward the document to the interested party. - OM0310CC-A02-1 Election Process Review (Cindy Romaine)
President-Elect Romaine reported that the Task Force has incorporated the Board's comments from the January discussion in these three documents.
5a. OM0310CC-A02-3 Election Statement of Intent
Secretary Webb noted that the document number referred to in the text needed to be changed to OM0310CC-A02-3. President-Elect Romaine moved that the Board of Directors accept the SLA Election Statement of Intent as found in OM0310CC-A02-3. Mary Ellen Bates requested clarification of the statement referring to candidates expressing opinions under circumstances that assure fairness, moving to amend the motion that the first sentence on the second page of this document be deleted. The motion was seconded and unanimously passed.
Daniel Lee requested clarification of the term Executive Board. Janice Lachance responded that the correct term, according to our bylaws, is Executive Committee, and includes the President, the President-Elect and the Past-President. By custom, this group has also included the Secretary and the Teasurer.
Daniel Lee requested clarification of the statement in the handbook that candidates would have access to the board wiki. This will be struck from the handbook. Janice Lachance reminded the Board that the intent is to have candidates attend Open Board meetings as observers in order to learn the culture and the procedures. The documents are posted to the website by Natasha Kenner and available there to the candidates. The Secretary will forward the agenda to the candidate discussion list.
Ruth Wolfish asked for discussion regarding the perception of an advantage for candidates who travel for their jobs appearing at chapter meetings. Liz Blankson-Hemans and President Caputo pointed out that chapters can identify the other candidates during the introduction and attempt to afford opportunity to other candidate(s) to participate, too, either in person or virtually. Candidates should announce their planned appearances, possibly through the candidate discussion list.
5b. Board of Directors Candidate Handbook
5c. OM0310CC-A02-1 Election Process Review Discussion and Guidelines
President-Elect Romaine moved that the Board review the Task Force Discussion as the Guidelines are included in the candidate handbook. The phrase Executive Board will be changed to Executive Committee. President Caputo requested that the wording regarding Election Results be changed to, "The Board has evaluated the information related to election results and has determined that the vote results should continue to be undisclosed."
Cindy will run revised wording to Cindy, Gloria, Anne, Nancy, Natasha and Ty.
Ann Sweeney moved to give subset of Board (President Caputo, President-Elect Romaine, Past-President Zamora, Treasurer Dan Trefethen and Secretary Ty Webb) permission to approve final revision of documents. The motion was seconded, and passed unanimously.
The Board was reminded that candidates will be invited to attend Board calls beginning in April. - Scholarship Committee Report (Ruth Wolfish)
The Board accepted the report by acclamation. - Finance Committee Update (Dan Trefethen)
Treasurer Trefethen reported that attendance at the Leadership Summit was just slightly lower than hoped for, but that the event broke even financially. The conference numbers are encouraging. Staff will present recommendations next month for any necessary tweaking.
Staff has decided not to renew NISO for this year, but to ask the Technical Standards Committee to monitor the activity. A review of votes over the last year did not identify any particular item where SLA's vote would have affected the results. This decision is easily reversible in the future as funds allow. - Candidate Campaign Opportunities (Cindy Romaine)
President-Elect Romaine described some changes in the election process. Only the candidates for President-Elect will have video tapes and call-ins for the membership will not be used. Use of the website will be expanded as will social media with a facebook page and twitter hashtag. Candidates will receive a description of the mentoring program on March 12, and will have a teleconference discussion toward the end of the month. - Visits (Anne Caputo, Cindy Romaine, and Janice Lachance)
CEO Janice Lachance will be attending an ASAE board meeting at the end of March. She is pleased to have been asked by the Secretary of Defense, the Director of the Office of Personnel Management, and the Director of National Intelligence to review the personnel system and policies of the intelligence community, which she will be doing in addition to fulfilling her SLA responsibilities.
In April, she will visit the Georgia chapter, and travel to The Hague for a meeting of the IFLA Governing Board. Since the last Board meeting, she traveled to South Africa for the IFLA President's meeting, where she chaired the Management of Library Associations section and put on a workshop for the African library associations, thanks to the work of staff member Doug Newcomb.
President-Elect Cindy Romaine will speak at the Pharmaceutical & Health Technology Division conference in April.
President Anne Caputo has just returned from a ten-day trip to India for the International Conference on Digital Libraries organized by TERI (The Energy and Resources Institute) and IGNOU (Indira Gandhi National Open University) and chaired by SLA member Debal Kar, where she delivered a paper and appeared on two panels. People attended from every continent except Antarctica. The SLA Asian Chapter is growing quickly, mostly due to new members from India and inquiries are coming in from Pakistan and Bangladesh. She also visited the Institute for Economic Development, TATA and TERI. She will travel to China in April, on a People to People trip organized by ASIST. - New business
Director Nettie Seaberry announced she has contacted her liaison units with positive results. - Adjourn
The meeting was adjourned at 1:00 PM (Eastern).
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