Conference Call Minutes - September 2010
September 2010 Board of Directors Meeting
September 9, 2010 Minutes
- Welcome
President Anne Caputo called the meeting to order at 12:04 ET (US) and reminded those present that the voting process for new members of the Board has begun. - Roll call
Present: Caputo, Zamora, Trefethen, Wolfish, Blankson-Hemans, Fifer Canby, Sweeney, Bates, Rink, Hunt, Webb, Seaberry, Lee, Lachance. Absent: Romaine
Staff members present: Broussard, Kenner, Joseph
Candidates present: Mai, Stern, Manasco, Huffine, Hurst-Wahl. Candidates absent: Brown, de Stricker, Hart, Jain, Tompson
Guests: Tom Raffa, President, and Gergana (Geri) Ivanova, Audit Manager, Raffa P. C. - Minutes
The minutes of the August Board meeting were approved. - Finance Committee Update and Presentation of 2009 Audit (Dan Trefethen/Tom Raffa)
Treasurer Dan Trefethen introduced Tom Raffa, auditor, who reported that the audit for 2009 has been completed. The audit identified some opportunities to strengthen a few controls but there were no significant weaknesses found. The US federal form 990 is in process and should be ready before the November deadline. SLA's previous treasurer, Sylvia James, reviewed the draft audit and attended the presentation to the Finance Committee by phone. Treasurer Trefethen thanked Tom and commended Karen Joseph for her work. In addition, he reported that there is no change in the projected deficit of $600,000 for the year and announced that $350,000 has been moved to cover expenses. Linda Broussard reported on her meeting with Wachovia on consolidation of unit accounts saying that initially the association will be set up on the Wachovia platform, then the units. Associated fees are currently under review. Those fees will be deducted from unit allotments. It was further reported that membership in the Retired Members Caucus is increasing, and that staff will invoice all North American members at the regular rate for renewal. Members can ask for an appropriate lower rate if applicable. President Caputo applauded the change in the invoicing procedure. - Strategic Planning Initiative (Anne/Dan)
An overview and a summary of findings will be distributed to CEO Janice Lachance and her leadership team and to the Board of Directors. - Alignment Toolkit Update (Mary Ellen Bates)
Task Force Chair Mary Ellen Bates reported that a couple of tools are now available in the toolbox, even though the group has lost one committee member and the supporting staff member. Board members were encouraged to identify and suggest new participants. - Staff Recruitment Plans
CEO Janice Lachance announced that SLA's headquarters office is taking this opportunity to look at tasks they are performing and to match those with the existing skill sets of current staff members as they continue their internal reorganization. Board member Mary Ellen Bates stated that the positive audit was a reflection of the hard work by staff under difficult circumstances and President Anne Caputo commented on the remarkable efforts of the staff. - San Andreas Chapter Name Change (Ruth Wolfish)
Chapter Cabinet Chair Ruth Wolfish announced that the San Andreas Chapter has changed their name to the Silicon Valley Chapter. The chapter boundary remains the same; the name change occurred after a lengthy review showed that the new name was recognized as a known geographic area while the old name created confusion. - Business & Finance Division Section Merger (Ann Sweeney)
Division Cabinet Chair Ann Sweeney announced that the Business & Finance Division is merging its Investment Services Section, Private Equity and Venture Capital Section, and Financial Institutions Section into the Financial Services Section. The new scope note is as follows:
The Financial Services Section provides a forum for members to discuss domestic and international financial issues relating to banking and other areas of finance; capital markets; private equity and venture capital; as well as best practices and new investment products and services available to information professionals working in the sector. - Visits (Anne/Cindy/Janice)
Janice and Anne will be in Boston for the chapter's centennial celebration.
Anne has been invited to the Library of Congress as part of an informal group to discuss RDA standards from the perspective of special libraries. It was suggested that Anne contact Leoma Dunn, the Chair of the Cataloging Committee.
Cindy will speak at the San Diego Chapter meeting. - New Business
Director Deb Hunt and President-elect Cindy Romaine will be speaking at a Southern California Chapter meeting. The September 17 leadership webinar will be for both chapter and division leaders using the DimDim service from SLA rather than services donated by IEEE. Linda Broussard will review the schedule of due dates for units. Chapter Cabinet Chair Ruth Wolfish will also be in Boston, and will be in Maryland for the extreme reference event, as will other members of the Board. - Adjourn
The meeting was adjourned by President Caputo at 12:43 ET (US).
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