*The board document deadline for January 2010 meeting is Friday, December 11.*
Instructions for Preparing Action and Information Reports for Board of Directors
1. All documents presented to the Board of Directors for action ("A" documents) should include a section indicating where this action fits in with the Mission and Vision of the Association and what return-on-investment (ROI) the action will provide.
2. Content: It will be helpful to the Board of Directors if the reasoning of the SLA unit is included in the report. A short paragraph containing the background of the problem, the arguments for and against the recommendations, and the unit's reasons for the recommendations will make it easier for the Board of Directors to make its decision.
3. Recommendations: When recommendations are included, they must be summarized at the beginning of the report.
4. Financial Impact Statement: In June 1995 the Board of Directors approved a motion requesting "the inclusion of a budget impact statement in all recommendations for all Board actions."
5. Format: The name of the persons and/or SLA unit making the report should appear on each page. The names of members of the committee should appear at the end of each committee report.
6. Dissenting Opinions: In the case of association unit reports, a dissenting opinion or minority report may be filed by a member of the unit in any case where the report does not represent the member's viewpoint. If such dissent is not filed, it is assumed by the Board of Directors that all members of the unit are in substantial agreement on both the report and the recommendations.
7. Reports must be received at the association office according to established deadline as announced.
8. Number of Copies: Send one original copy of the report to the attention of Director, Executive Office Relations (nkenner@sla.org) at the association office. In order to post documents to our Web page, please submit an electronic version of your document(s) as well.
9. Date: Every report MUST be dated on each page.
Sample Document Format
TO: Board of Directors
FROM: Association Unit
DATE: Month Day, Year
RE: Topic
RECOMMENDATION: That the Board of Directors....
RETURN ON INVESTMENT:
BACKGROUND INFORMATION:
FINANCIAL IMPACT STATEMENT:
Prepared by:
Produced by:
Reviewed by:
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