SLA Category List
| Income: |
| Dues Allotment--to be used only for the allotment received from HQ. |
| Bulletin Subs Inc--to record income received from subscriptions to unit publications. |
| Bulletin Adv Inc--to record income received from advertising in unit publications. |
| Meeting Income--to record registration income from unit meetings. |
| Contributions--to record income received from contributions (not sponsorships) made to the unit. |
| Sponsorships--to record income received as sponsorship for unit projects. |
| Interest Income--to record interest earned on funds invested. |
| Directory Sales--to record income from the sale of the unit's directory. |
| Directory Adv--to record income from the sale of advertising in the unit's directory. |
| Miscellaneous Inc--to record income which does not fall into any of the above categories. If this category is used, an itemization of the category must be provided with the Year End Financial Statement. |
| Expenses: |
| Group Allotments--to record allotments given to the groups of the NY and WDC chapters only. |
| Bulletin--Non-Adv--to record the costs of producing the bulletin which are not allocated to advertising. |
| Bulletin--Adv--to record the costs of producing the bulletin related to advertising. |
| Meeting Expense--to record all costs associated with meetings, including travel, expenses, etc. |
| Directory--Non-Adv--to record the costs of producing the directory which are not allocated to advertising. |
| Directory--Adv--to record the costs of procuding the directory related to advertising. |
| Contribution Exp--to record contributions given to other entities. |
| Bank Charges--to record bank fees of all types. |
| Postage & Supply--to record all adiministrative costs of the unit including postage, supplies, travel, etc. |
| Miscellaneous Expense--to be used for expenses which do not fit into any of the above categories. If this category is used an itemization of the category must be provided with the Year End Financial Statement. |
You must use the above categories in order for your reports to be accepted.
These are the official categories that must be used in order to comply with the Mid-Year Financial Statement and the Year-End Financial Statement. Many of you have expressed that there are items that are unique to your unit that you would like a way to track. This can be done by the use of subcategories. For instance, assume that your unit has 5 meetings every year and would like to track how each individual meeting does, not just meetings as a whole. To do this, you would set up a subcategory under both Meeting Income and Meeting Expense with the name of the meetings. To accomplish this you would access your category list (CTRL C) and then select "new". You would then enter the 1) category name, 2) category description and 3) select the subcategory selection. You will have to choose a subcategory of which account and for the income you would select Meeting Income and for the expense Meeting Expense. You can utilize this function with any of the categories.
As you may recall, there is a calculation required for the advertising and non-advertising portions of any publication containing advertisements. As this calculation cannot be completed until the publication is published, you will have to enter all advertising expenditures in the non-advertising category initially. After the item is published and the calculation is performed, you can then edit the transaction and make it a split transaction and allocate the appropriate percentage to advertising or non-advertising so that your expenses are properly categorized. Please contact Nancey Sansalone, COO/CFO at nsansalone@sla.org or +1.703.647.4935 if you have any questions on how to do this.
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