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Property Guidelines for Units
Property Guidelines for Units
- Units should be aware of the Association's "Extra Association Relations Policy" which contains this statement: "An agreement, contract or obligation entered into by any Association unit requires advance approval by the Association's Board of Directors if liability exceeds the unit's available or budgeted funds."
- These guidelines apply to property (such as office machines, filing cabinets, etc.) having a purchase value exceeding the available or budgeted funds or exceeding $5,000.00.
- The Assistant Executive Director, Finance and Administration at SLA Headquarters should be informed of the purchase value, the name of the individual responsible for the property, and the address of its location immediately upon receipt of the property. The property should be clearly marked: "Property of the Special Libraries Association, 1700 Eighteenth Street, NW, Washington, D.C. 20009."
- Appended to the Annual Financial Statement of the unit should be a property report listing the date of acquisition, the purchase value, the name of the person responsible for their property, and the location of the property.
- The proper care and maintenance of the property is the responsibility of the unit.
- When the unit disposes of the property, SLA Headquarters must be informed immediately and any outstanding debt on the property must be discharged by the unit.
- All Association property will be insured, at the discretion of the Executive Director, by the addition of riders to the insurance policy of the Association. To meet requirements of the insurance company, it is mandatory that the permanent location and the custodian be identified.
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