2003 SLA Winter Meeting
Call to Meeting Information
January 22
– 25, 2003
New Orleans, Louisiana USA
SLA would like to thank its sponsors:
Table
of Contents
1. Registration Information
1.1 Registration and Travel Information
1.2 Winter Meeting Registration Form
2. Board of Directors Meeting/Board Document Deadlines
3. Chapter & Division Cabinets
4. Leadership Summit & Committee Information
5. Instructions for Preparing Action & Information Reports
6. Louisiana/Southern Mississippi Chapter Invitation
7. Tentative Winter Meeting Schedule
Registration & Travel Information
· Return Winter Meeting Registration form and payment to SLA. Your $40 registration fee for Winter Meeting includes all meeting handouts, two luncheons, plus all refreshment breaks. The Louisiana/Southern Mississippi Chapter invites you to a reception at the Madame John’s Legacy on Thursday evening. Not included but available at an additional fee is the SLA Reception, Dinner and Dessert with the Executive Director, ticketed price at $55.
· Make your travel arrangements.
· Make hotel reservation at the host hotel. The host hotel for the meeting is the Hyatt New Orleans, Poydras Plaza at Loyola Avenue, New Orleans, Louisiana, USA 70113-1805. For your planning purposes, SLA's group accommodation rates are as follows: US $173 single; US $183 double; US $193 triple; US $203 quad.
These rates are subject to applicable state and local taxes currently
13% sales tax plus US $3 per occupied room. Call the Hyatt at 1-504-561-1234 and
ask for the Special Libraries Association rate.
All persons attending
the 2003 Winter Meeting are urged to use the official meeting hotel. The
hotel room reservation cut-off date is December 20, 2002 in order to receive
the preferred rate.
The Winter Meeting is open to all members of SLA. There is a registration fee of $40, which includes all meeting arrangements and materials, refreshment breaks, reception on Thursday, and luncheons on Thursday and Friday. All attendees must register for the meeting. Please submit your registration forms and payment to:
Special Libraries Association
PO Box 75338
Baltimore, MD 21275
USA
Fax to: 1-202-234-2442
Please return your registration forms by January 10, 2003.
Winter Meeting Registration Form
2003 Winter Meeting, January 22-25, 2003
New Orleans, LA, USA
Please return your registration forms by January 10, 2003.
Mail: Special Libraries Association
PO Box 75338
Baltimore, MD 21275 USA
Fax: 1-202-234-2442
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Last Name | Middle | First Name |
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0 $40 Winter
Meeting – January 23-25, 2003
0
$55 SLA Reception,
Dinner and Dessert with the Executive Director – Friday, January 24, 2003
| Dinner Buddy Program - Chapter members escort you to local restaurants on Wednesday, January 22.
0 Check here if you are interested in signing up for Dinner Buddies |
TOTAL AMOUNT ENCLOSED $
Please enter the total calculated amount from all of the above entries. Fees are payable in U.S. dollars only. Please make checks payable to: Special Libraries Association.
0 Check Enclosed
0 Or, charge my credit card (please circle): MasterCard Visa AMEX Diner’s Club
Number: ______________________________
Expiration Date: ________________________
Signature: _____________________________
(Card Holder)
SPECIAL NOTE: Individuals who require special meals or services or have a disability that may impact participation in the meeting are urged to contact SLA, Leadership Department, 1700 18th Street, N.W., Washington, D.C. 20009-2514 USA (1-202-939-3638 or leadership@sla.org).
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Membership ID
Are you submitting recommendations for Board action? Yes No
Topic
Are you submitting a report for Board information? Yes No
Topic
Are you submitting a report for either Cabinet? Yes No
Topic
Will you need a room for a Committee Meeting? Yes No
If "yes", please send an e-mail to linda@sla.org indicating the day, date, start/end times, title of program, expected attendance, room set-up, food and beverage, audio visual, and billing contact.
Board of Directors Meeting
At the call of President Bill Fisher, the SLA Board of Directors will meet on the following dates during SLA’s 2003 Winter Meeting in New Orleans, Louisiana:
Wednesday, January 22
Board Strategy Session – by invitation
only (Executive Session)
9:00 am - 12:00 pm (Tentative meeting time)
Board of Directors Meeting
1:00 pm – 5:00 pm (Executive Session 1:00 pm –
2:00 pm)
Saturday, January 25
Board of Directors Meeting
9:00
a.m. - 12:00 pm
All Board meetings (except the Executive Session which
is by invitation only) are open to members of the Association. Members of the
Chapter and Division Cabinets are expected to attend the Board meetings, where
possible, so that they will be made aware of the topics to be referred by the
Board of Directors to the Cabinets, and to provide attendees the opportunity to
make their views known to the Board of Directors.
Agenda Document Deadline
Agenda documents with recommendations for Board action are due at SLA’s Headquarters no later than Friday, December 20. Individuals who plan to prepare documents are asked to remember the action of the Board of Directors on January 26, 1976, that ”no agenda document for Board action received at the Headquarters office after the deadline will be placed on the agenda, except by a majority vote of the Board of Directors”.
If the Board’s agenda becomes too crowded, the President may request abbreviated presentations of scheduled items from Board Liaisons or the Chapter and Division Cabinet Chairs, in place of presentations by Representatives, Committee Chairs, Division Chairs or Chapter Presidents.
You are invited to be present when your report is considered by the Board. You may submit your documents by mail, fax or e-mail. The December 20 deadline will be strictly enforced to allow staff sufficient time for final preparation of the agenda and posting documents to the web site.
Need Assistance
If you have questions or need more information about board document submission or the Board of Directors meeting, please contact Stephanie A. Russell at 1-202-939-3632 or by e-mail at stephanie@sla.org.
Documents to Association Units
A copy of the draft agenda and board documents will be posted
on
SLA’s web page in the Board of Directors section on/about January 6, 2003.
Please mail the original document(s) to:
Stephanie A. Russell
Executive Office Relations
Special Libraries Association
1700 Eighteenth Street, NW
Washington, DC 20009-2514
Fax 1-202-265-9317
E-mail Stephanie@sla.org
You may also send a copy of your document(s) to SLA’s President at:
Bill Fisher
San Jose State University
School of Library & Information Science
San Jose, CA 95192
E-mail fisher@sjsu.edu
The Chapter Cabinet is composed of Chapter Presidents and Presidents-Elect and the Division Cabinet is composed of Division Chairs and Chairs-Elect. All members of the both Cabinets are urged to attend the meetings. If any officer is unable to attend the Chapter/Division Cabinet meetings, the Chapter President or Division Chair shall designate an alternate to represent the member unable to attend.
If you wish to present a report to the Chapter or Division Cabinet, it must be submitted to the Chapter or Division Cabinet Chair before December 20, 2002. Please also send a copy of your report to Linda Broussard at linda@sla.org. The reports will be posted to the web on the Winter Meeting Section on or about January 6, 2003. Reports received after December 20 will not be placed on the agenda. By receiving this information in advance, all Cabinet members will have the opportunity to discuss the action with their constituents and thus be able to better judge the issue’s validity.
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Chapter Cabinet Chair Stephanie D. Tolson |
Division Cabinet Chair Karen
Kreizman Reczek |
Joint Cabinet
A Joint meeting of the Chapter and Division Cabinets will be necessary to discuss issues of common interest to Chapter and Division members. Items placed on the Joint Cabinet agenda will be voted on by the Joint Cabinet instead of being presented to both Cabinets independently.
SLA's newly approved bylaws offer the opportunity to build upon a simplified governance structure for our chapters, divisions and caucuses. At their Fall Board meeting, the Board directed the cabinet chairs to construct a Winter Meeting to bring key issues before the leadership to provide feedback to the Board. Several of these issues are: how the association should be branded (i.e., a name change), recrafting the association's vision and mission, reshaping our units to make their guidelines and procedures simple and flexible, and what dollar investment should the association devote to its leadership. Therefore, for 2003 Winter Meeting, we encourage all unit leaders to attend and participate in a LEADERSHIP SUMMIT where we can solicit your guidance in bringing a new governance structure, a reinvigorated SLA, to the next level - our chapters, divisions, caucuses and committees. There will be leadership development segments - just not as many as previous years - and the highly rated roundtables for personalizing your leadership training. Make sure that your unit is represented at this important leadership meeting.
This is your opportunity to meet your responsibility
as SLA leaders to help shape the future of your association. All
Cabinet members are expected to attend. Please refer to the “Tentative LEADERSHIP SUMMIT Agenda”for details.
Chapter and Division Cabinet members are encouraged to observe the Board of Directors meetings on Wednesday afternoon and Saturday morning. Board members will also be taking a more visible role in Summit discussions so that you will have plenty of opportunities to bring issues and concerns to their attention in an informal meeting.
Committees
Committee Chairs who wish to present a report to the Board are urged to attend in person. If a Committee Chair is unable to attend, the report will be presented by the Committee’s Board Liaison. Reports must be submitted to the Association HQ, Attn: Stephanie A. Russell, by December 20, 2002.
A number of smaller meeting rooms are available for Committee activities during the winter meeting. If Committee Chairs wish to schedule a meeting, please indicate on the registration sheet the time you wish to schedule your meeting(s). Please avoid conflicts with Board and Cabinet Meetings.
Committee Chairs who are planning open committee meetings should not schedule them during the hours generally reserved for meetings of the Board of Directors and the Chapter and Division Cabinets. For assistance in scheduling, please contact Stephanie A. Russell at stephanie@sla.org or Linda Broussard at linda@sla.org.
Conference Program Planners
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Division Chairs |
2003 Annual Conference (New York, NY) 2004 Annual Conference (Nashville, TN) |
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Division Chairs-Elect |
The Chair of the Conference Program Committee for each Conference will conduct planning meetings to stimulate thinking about Division program planning. Division Chairs and Chairs-Elects are urged to attend these scheduled meetings.
Instructions for Preparing Action and Information
Reports for Board of Directors
1. All documents presented to the Board of Directors for action (“A” documents) should include a section indicating where this action fits in with the Mission and Vision of the Association and what return-on-investment (ROI) the action will provide.
2. Content: It will be helpful to the Board of Directors if the reasoning of the SLA unit is included in the report. A short paragraph containing the background of the problem, the arguments for and against the recommendations, and the unit's reasons for the recommendations will make it easier for the Board of Directors to make its decision.
3. Recommendations: When recommendations are included, they must be summarized at the beginning of the report.
4. Financial Impact Statement: In June 1995 the Board of Directors approved a motion requesting “the inclusion of a budget impact statement in all recommendations for all Board actions”.
5. Format: Reports should be on 8 1/2 x 11 paper. The name of the persons and/or SLA unit making the report should appear on each page. The names of members of the committee should appear at the end of each committee report.
6. Dissenting Opinions: In the case of committee reports, a dissenting opinion or minority report may be filed by a committee member in any case where the report does not represent the member's viewpoint. If such dissent is not filed, it is assumed by the Board of Directors that all members of the committee are in substantial agreement on both the report and the recommendations.
7. Reports must be received at the Association Office according to established deadline as announced.
8. Number of Copies: Send one original copy of the report to the attention of Executive Office Relations at the Association Office. In order to post documents to our web page, please submit an electronic version of your document(s) as well.
9. Date: Every report MUST be dated on each page.
“Sample Document Format”
TO: Board of Directors
FROM: Association Unit
DATE: December 20, 2002
RE: Topic
RECOMMENDATION: That the Board of Directors….
BACKGROUND INFORMATION:
RETURN-ON-INVESTMENT(ROI):
FINANCIAL IMPACT STATEMENT:
Prepared by:
Produced by:
Reviewed by:
Dear SLA Colleagues:
On behalf of the entire membership of the Louisiana/Southern Mississippi Chapter, I’d like to welcome you to New Orleans, Louisiana, and the Gulf South. While not promising tropical breezes and flowering magnolias in January, we do think that a trip to New Orleans promises to be a unique experience. Whether it’s the food, music, coffee, architecture, the flora and fauna, or just the vibes coming up from the ground, there should be something that will appeal to even the most jaded librarian. We hope that you will take time to walk around the Vieux Carre, take a cemetery tour, ride the St. Charles streetcar or the Canal Street ferry, or just spend an hour with friends over coffee at Café du Monde.
If you’re staying at the Hyatt, the headquarters hotel, you will be adjacent to the Superdome, as well as the New Orleans Centre, for those of you who feel compelled to shop. This area, consisting of modern office buildings and hotels, was once called the American sector, but is only a short walk from Canal Street and the French Quarter (Vieux Carre). If you would rather reserve your walking energy for the Quarter, a cab ride is brief and inexpensive.
The Louisiana/Southern Mississippi Chapter invites you to join us on Thursday night, January 23rd, for a reception at Madame John's Legacy, 632 Dumaine Street in the historic French Quarter, from 7 – 10 PM for a night of drinks, hors d’eouvres, folk art, and fantastic music, sponsored by Ebsco. This national historic landmark building dates from 1789, and is an excellent example of Louisiana Creole residential design from the end of the 18th century. The main building currently houses a folk art exhibition, Goin’ ‘Cross My Mind: Contemporary Self-Taught Artists of Louisiana, consisting of more than 70 unusual paintings, drawings, sculptures and mixed media pieces from a recent donation to the Louisiana State Museum. Untrained and often using unconventional materials, these artists work from a personal vision inspired by their culture and environment.
We have also been fortunate enough to have been able to engage Spenser Bohren to share with us his gumbo of blues, country, and gospel. Accompanying himself on an array of guitars, Spenser is an internationally known performer, who now makes New Orleans his home. Spenser recreates and distills many of the native genres that have risen from the South and deposited themselves in the rich musical soil of New Orleans. I can’t think of a better “accompaniment” to the current folk art exhibit.
In closing, we all hope that your time in New Orleans is enjoyable, and that you come back to see us again. We are also deeply appreciative of the support that Ebsco has given us, without which the Opening Reception would not have been possible.
Bill Strickland
SLA
Louisiana/Southern Mississippi Chapter President and
Turchin Library
Freeman
School of Business
Tulane University
horn@tulane.edu
New Orleans, LA 70118
504-865-5311
SLA WINTER MEETING
Wednesday, January 22- Saturday, January 25, 2003
Hyatt New Orleans
New Orleans, LA, USA
Schedule is subject to change and will be updated as new information is received.
| Wednesday |
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| Wed, Jan 22 | 9 am – 12 pm | SLA Board Strategy Session (by invitation only) |
Cabildo C |
| Wed, Jan 22 | 1 pm– 5 pm | SLA Board of Directors Meeting (Executive Session 1:00pm-2:00pm) |
Cabildo C |
| Wed, Jan 22 | 12 pm - 6 pm | Registration | RCC Foyer |
| Wed, Jan 22 | 5 pm | Louisiana/Southern Mississippi Chapter Hosts Dinner Buddies (Open to all) |
Offsite - Meet at Registration |
| Wed, Jan 22 | 6 pm | Awards Committee | Association Suite |
| Wed, Jan 22 | 8 pm - Until | Leadership Summit Meet & Mingle | Hyattops Sports Bar |
| Thursday |
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| Thurs, Jan 23 | 7:30 am - 5:30 pm | Registration | RCC Foyer |
| Thurs, Jan 23 | 8 – 8:30 am | Coffee/Bagels | Loyola Foyer |
| Thurs, Jan 23 | 8:30 am - 5 pm | Nominating Committee | St. Charles C |
| Thurs, Jan 23 | 8:30 – 5 pm | Leadership Summit | Loyola AB |
| Thurs, Jan 23 | 10:15 - 10:30 am | Energy Break | Loyola Foyer |
| Thurs, Jan 23 | 12 Noon – 2 pm | Leaders in Training: Meet the Candidates Luncheon |
Cabildo C |
| Thurs, Jan 23 | 12 Noon - 2 pm | AC 2003 Conf Program Committee (Executive Session) |
St. Charles B |
| Thurs, Jan 23 | 12 Noon – 2 pm | 2004 Conference Program Committee (Executive Session) |
Canal C |
| Thurs, Jan 23 | 2:00 - 3:30 pm | Committee on Committees Meeting |
Canal B |
| Thurs, Jan 23 | 2:00 - 4:00 pm | Corporate Partners Leadership Council (Executive Committee Meeting with AOOC) |
St. Charles A |
| Thurs, Jan 23 | 2:30 - 6:30 pm | 2004 Annual Conference Program Planners Meeting |
Esplanade C |
| Thurs, Jan 23 | 3:15 – 3:30 pm | Energy Break | Loyola Foyer |
| Thurs, Jan 23 | 3:30 - 5:30 pm | 2003 Annual Conference Program Planners Meeting |
St. Charles B |
| Thurs, Jan 23 | 3:30– 5:00 pm | Finance Committee Meeting |
Association Suite |
| Thurs, Jan 23 | 7 – 10 pm | SLA Louisiana/Southern Mississippi Chapter Welcome Reception at Madame John's Legacy |
Offsite: Madame John's Legacy |
| Friday |
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| Fri, Jan 24 | 7:30 am -3:30 pm | SLA Registration | RCC Foyer |
| Fri, Jan 24 | 8 – 8:30 am | Coffee/Bagels | Loyola Foyer |
| Fri, Jan 24 | 8:30 am – 4:00 pm | Leadership Summit | Loyola AB |
| Fri, Jan 24 | 9 am - 5 pm | Nominating Committee | St. Charles C |
| Fri, Jan 24 | 9 am - 5 pm | Professional Development Committee | St. Charles B |
| Fri, Jan 24 | 10:15 - 10:30 am | Refreshment Break | Loyola Foyer |
| Fri, Jan 24 | 12 Noon – 2:00 pm | Lunch and Virtual Seminar: Metadata and Taxonomies |
Cabildo AB |
| Fri, Jan 24 | 2:15 – 3:45 pm | Leadership Summit | Loyola AB |
| Fri, Jan 24 | 2:15 – 3:45 pm | Task Force for Annual Campaign | Canal C |
| Fri, Jan 24 | 4:00 - Completion | Chapter Cabinet Meeting | Esplanade AB |
| Fri, Jan 24 | 4:00 - Completion | Division Cabinet Meeting | Esplanade C |
| Fri, Jan 24 | Immediately following Cabinet Meetings | Joint Cabinet Meeting | Esplanade AB |
| Fri, Jan 24 | 6:30 – 7 pm | SLA Winter Meeting Reception | RCC Foyer |
| Fri, Jan 24 | 7 – 8:30 pm | SLA Leadership Dinner | Cabildo B |
| Saturday |
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| Sat, Jan 25 | 7:30 - 9:30 am | Registration | RCC Foyer |
| Sat, Jan 25 | 7:30 am – 1:00 pm | Library Management Division Board Meeting | St. Charles B |
| Sat, Jan 25 | 8 am – 12 noon | Business and Finance Division Board Meeting | St. Charles C |
| Sat, Jan 25 | 9 am - 12 Noon | SLA Board of Directors Meeting (9:00am- 9:30am Executive Session) |
Cabildo C |
| Sat, Jan 25 | 9 am - 12 noon | Great Lakes Regional Conference | St. Charles A |
| Sat, Jan 25 | 1:15 pm - until | Chapter Cabinet Meeting (if necessary) | Esplanade AB |
| Sat, Jan 25 | 1:15 pm - until | Division Cabinet Meeting (if necessary) | St.Charles A |
| Sat, Jan 25 | Immediately following Cabinet Meetings | Joint Cabinet Meeting (if necessary) | Esplanade AB |
| Sat, Jan 25 | Immediately following Cabinet Meetings | SLA Board of Directors (if necessary) | Cabildo C |
Last Updated: January 8, 2003
Leadership Summit
2003 Winter Meeting
New Orleans, LA, USA
January 23-24, 2003
THURSDAY, January 23, 2003
| 8:00-8:30 am | Coffee/Bagels |
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| 8:30-9:00 | Welcome, Summit Objectives, Review Agenda, Introduction of SLA Staff, Board & Candidates – D. Robertson and P. Rollo |
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| 9:00-10:15 | Shaping our Association Town Meeting – Branding Stephen Abram and Board |
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| 10:15-10:30 | Break |
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| 10:30-12:00 | Shaping our Association Town Meeting - Mission/Vision Christine Klein and Board
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| 12:00-2:00 pm | Meet the Candidates Luncheon |
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| 2:00-3:15 | Roundtables |
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| 3:15-3:30 | Break |
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| 3:30-5:00 | Roundtables |
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FRIDAY, January 24, 2003
| 8:00-8:30 am | Coffee/Bagels |
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| 8:30-10:00 | Reshaping our Units – New Policies (Chapter/Division), Guidelines (Chapter/Division) and Philosophies – Cabinet Chairs |
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| 10:00-10:15 | Break |
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| 10:15-11:15 | Reshaping (cont’d.) |
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| 11:15-11:45 | Examining Our Dollar Investment in Leadership – a frank discussion leading to a future plan – J. Dysart |
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| 12:00-2:00 pm | Lunch and Virtual Seminar: Metadata and Taxonomies |
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| 2:15-2:45 | Membership Recruitment and Retention – L. Broussard |
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| 2:45-3:00 | Refreshment Break |
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| 3:00-3:45 | Association Resources for Units: the Basics and What’s New |
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| 3:45-4:00 | Wrap-Up, Evaluations – D. Robertson and P. Rollo |
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| 4 - | Chapter Cabinet |
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| 4 - | Division Cabinet |
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| After Cabinets | Joint Cabinet |
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